The close layer

The controlled close
QuickBooks Online is missing.

Month-end close automation for QuickBooks Online. Configure your prepaid schedules, depreciation runs, intercompany rules, and consolidation logic once. Fynease runs the same close every month, writing approved entity-level adjusting entries back to QuickBooks Online. Consolidation elimination entries stay in Fynease as part of the consolidated close package.

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How the close runs

Six steps. Configured once.
Runs every month without you rebuilding it.

Automate detects the recurring accounting logic your close needs, runs it against your QuickBooks Online data, and produces clean, audit-ready financials, with every adjusting entry traceable to its source.

01 · Detect
Auto-detect from the GL
Fynease scans your general ledger and surfaces prepaid expenses, deferred revenue, fixed assets, loans, and leases waiting to be scheduled. Evidence and confidence shown for every detection. You review, adjust, or ignore.
02 · Schedule
Configure logic once
Set the amortization method, term, rate, and dimensions for each schedule. Fixed or floating rates. Cost allocations by headcount, revenue, or any custom driver. Intercompany chargebacks with both sides. Runs automatically every close cycle after that.
03 · Reconcile
Tie every account to source
Every Balance Sheet account is analyzed against source data. AR and AP tie to aging sub-ledgers. Tax accounts roll forward by agency. Bank accounts tie to cleared balances. Intercompany balances reconcile across entities before any elimination runs.
04 · Review
Three-stage sign-off
Prepared, Reviewed, Signed: account by account. Every sign-off is timestamped and attributed to the user who performed it. Carried forward automatically when nothing changed. Reviewers see exactly what changed and why.
05 · Post
Write back to QuickBooks
Entity-level adjusting entries post back to QuickBooks Online in one click: prepaids, depreciation, deferred revenue, loan amortization, and allocations. Consolidation-only entries stay in Fynease. Your QuickBooks books stay clean.
06 · Lock
Immutable close record
The close locks. The ledger is append-only: every change is a reversal, never a deletion. Every number traces to the schedule or journal that produced it. Reopen if needed, with full provenance on why.

The result: a close that never has to be rebuilt from scratch. The logic runs. The numbers tie. The auditor gets lead sheets. Your client gets financials they can trust.

Write-back

Approve it in Fynease.
It lands in QuickBooks Online.

The month's entries are drafted from your confirmed schedules, debits and credits balanced, each line naming the schedule and supplier it came from. Nothing posts until you approve it. When you do, the journal is written to QuickBooks Online with a reference back to Fynease, so running a post again never books it twice.

Fynease draft journal for August 2026, before it posts: prepaid amortization debiting 6060 Insurance 3,000.00 and 6080 Software and Subscriptions 2,000.00, crediting 1040 Prepaid Expenses 3,000.00 and 1041 Prepaid Software 2,000.00, each line naming the supplier and schedule, with a Post 8 entries button

In Fynease: the draft entry and the Post button · Demo data

In QuickBooks Online
Journal entry JE-2608-3f9a1c
31 Aug 2026 · HoldCo Inc.
AccountDebitCredit
6060 Insurance3,000.00
1040 Prepaid Expenses3,000.00
6080 Software & Subscriptions2,000.00
1041 Prepaid Software2,000.00
Memo: Prepaid amortization - Aug 2026
Carries its Fynease reference. Who approved it, and when, stays on the Fynease close record.

The same entry in QuickBooks Online (illustration)

Sign-off

Every balance sheet account, against its source, signed by name.

The close checklist lists every balance sheet account beside the balance its schedule or sub-ledger says it should carry. The gap is shown, not hidden. Each step is stamped with who did it and when, and the lead sheet is one click away.

Fynease Close Workbench for August 2026, all entities: 56% of this close was pre-done by Fynease, 22 of 39 balance-carrying accounts. Bank accounts reconciled in QuickBooks, the intercompany pair balanced, AR and AP tied to their agings, six schedule accounts tied to the ledger, and eight accounts unchanged since the last close were all signed off or carried forward automatically; 17 accounts are left for the controller's judgment

Close Workbench · what Fynease already did, what is left for you · Demo data

What the schedules cover

Every recurring accounting obligation. Not just prepaids.

Five schedule engines. Each with GL auto-detection, bulk review, and automatic journal generation. Configure once. They run every month until the obligation ends.

Office insurance premium, 72,000 over 24 months: amortization month by month, to date, what is left, and who posted each month, with August 2026 posted by Fynease and the months after not due yet
Crestwood Advisors retainer, 72,000 over 18 months: revenue recognized each month, to date and still deferred, posted by Fynease through August 2026
Office leasehold improvements, 250,000 over 120 months: depreciation month by month, booked by the bookkeeper before Fynease took over and posted by Fynease from August 2026
Operating line of credit, 150,000: opening, payment, interest, principal and closing each month, the next twelve months of principal shaded as the current portion, and a closing balance that ties to the ledger
Vehicle lease, 48,000: the liability month by month with interest and principal, the current portion shaded, closing at 30,097.78 against a ledger of 30,097.80

Prepaids: what has been booked, what is left, and who posted each month · Demo data

Deferred revenue: recognized each month, and what is still deferred · Demo data

Fixed assets: depreciation from the handoff month, the bookkeeper's months kept as booked · Demo data

Loans: interest and principal each month, the current portion shaded, tied to the ledger · Demo data

Leases: the liability month by month, the current portion shaded, tied to the ledger · Demo data

Also in Automate
⚖️

Allocate costs without a separate spreadsheet.

Define allocation rules based on headcount, revenue, square footage, or any custom driver. Fynease applies the rules and posts allocation entries across entities automatically. No more manual cost allocation spreadsheets.

🔄

Find and fix intercompany differences before they become consolidation problems.

Manage intercompany chargebacks, reconcile balances across entities, and eliminate intercompany transactions at consolidation. Intercompany sales booked to ordinary receivables and payables are found too, for you to confirm. Pairs in different currencies are compared in the group currency. How intercompany reconciliation works

🏢

Consolidate every entity, not just the QuickBooks ones.

Consolidate unlimited entities: parent companies, subsidiaries, operating companies, holding companies, real estate entities. Confirmed intercompany pairs are eliminated on every consolidated statement, and a partly owned subsidiary shows its non-controlling interest. Non-QuickBooks entities import via monthly trial balance or GL transaction export via CSV or Excel. How eliminations work

💱

IAS 21 translation with CTA, not a spreadsheet.

Translate foreign currency financials at closing rates for the balance sheet and average rates for the income statement, under IAS 21, with the translation adjustment calculated at each consolidation. Rates come from your QuickBooks Online companies, with central bank rates to fill gaps and any rate you type taking precedence. How the translation adjustment works

📄

Hand your auditor a complete reconciliation package, not a collection of spreadsheets.

Every Balance Sheet account has a structured lead sheet showing every entry, its source, and who approved it. Reconcile and sign off each account within the close workflow, not in a separate spreadsheet. Hand the complete package directly to your auditor.

📊

Consolidated financials that tie, by construction.

Consolidated and entity-level P&L, Balance Sheet, and Cash Flow Statement, produced from your transformed, consolidation-adjusted data. Export to PDF or Excel. These are the outputs of your close, not a reporting layer. They flow into Intelligence for CFO reporting.

Before and after

From a spreadsheet checklist to the Close Workbench.

Before · the close in a spreadsheet
After · the Close Workbench
Fynease Close Workbench for August 2026, all entities: 56% of this close was pre-done by Fynease, 22 of 39 balance-carrying accounts. Two bank and credit-card accounts reconciled in QuickBooks, two intercompany accounts balanced across entities, four AR and AP control accounts tied to the aging, and six schedule accounts tied to the ledger were signed off automatically, and eight unchanged accounts were carried forward; 17 are left for the controller's judgment

Before: an illustrative spreadsheet. After: the Close Workbench, demo data.

5schedule engines: prepaids, deferred revenue, fixed assets, loans, leases. Configured once, run every close.
100%of adjustments traced to their source, with who approved them and when.
No limiton entities per close. Entities beyond your plan are $35 a month each.
How QuickBooks Online integration works

Connected to QuickBooks Online.
Not dependent on it for everything.

Your QuickBooks Online credentials never touch Fynease servers. You authorize the connection directly through Intuit's OAuth flow and can revoke access at any time from your QuickBooks Online settings.

Fynease connects to QuickBooks Online via OAuth, the same secure authorization standard used by all approved QuickBooks Online apps.

What Fynease reads from QuickBooks Online

  • Trial balance: all accounts, all periods
  • General ledger: transaction-level detail for schedule engines
  • Chart of accounts: for automatic classification and mapping

What Fynease writes back to QuickBooks Online

  • Adjusting journal entries for every schedule run
  • Allocation entries across accounts, classes, and entities
  • Entity-level intercompany recharges and correcting entries

What stays in Fynease

  • Consolidation elimination entries: they belong to the consolidation, not to any entity's books
  • Currency translation adjustments (CTA) under IAS 21

What Fynease handles outside QuickBooks Online

  • Consolidation logic: QuickBooks Online has no native consolidation
  • Foreign currency translation: IAS 21 compliant, not available in QuickBooks Online
  • Non-QuickBooks entities via CSV import
  • Audit trail and change log across all adjustments

On QuickBooks Desktop

Fynease connects natively to QuickBooks Online. If your entities are still on QuickBooks Desktop, you have two options without a full migration. Export a monthly trial balance from QuickBooks Desktop and import it into Fynease via CSV. Or migrate the active operating entities to QuickBooks Online and leave holding companies and shell entities as CSV imports in Fynease.

Large entity structures can use Fynease to avoid migrating every entity to QuickBooks Online, reducing QuickBooks Online subscription cost while still getting a clean consolidated close.

Pricing

From $199/month.

Every plan includes the full close workflow and Intelligence. Plans differ only by how many clients and entities you run.

Free 14-day trial · No credit card required

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Common questions

Questions about the close

Answers on how Fynease handles schedules, consolidation, write-back, and entities outside QuickBooks Online.

How does Fynease automate the month-end close?
Fynease runs a six-step workflow: it detects candidate prepaids, deferrals, loans and leases in your general ledger; you schedule the logic once; it reconciles every Balance Sheet account against source; you review and sign off in three stages; it posts approved entity-level entries back to QuickBooks Online; and the period locks into an append-only record. After the first month, the same logic runs automatically.
What adjusting entries does Fynease write back to QuickBooks Online?
Approved entity-level entries post back: prepaid amortization, depreciation, deferred revenue recognition, loan amortization, and cost allocations. Intercompany correcting entries and recurring intercompany templates also post to the individual entities. Consolidation elimination entries and currency translation adjustments stay in Fynease. They belong to the consolidation, not to any single entity's books.
Can Fynease consolidate entities that are not on QuickBooks Online?
Yes. Any entity on any accounting system joins the consolidation through a monthly trial balance or GL transaction export in CSV or Excel. Holding companies, real estate entities, and businesses on other platforms consolidate in the same engine alongside QuickBooks Online companies. There is no requirement to migrate anything.
How many entities can Fynease consolidate?
There is no hard limit. Plans include a base entity count (three on Starter, rising through the tiers), and additional entities are $35 per month each. For large consolidations, contact us about volume pricing.
Does Fynease handle foreign currency consolidation?
Yes, under IAS 21. Balance Sheet accounts translate at closing rates, income statement accounts at period-average rates, and the currency translation adjustment is calculated and posted to other comprehensive income when you run the consolidation. Rates come from your QuickBooks Online companies, with central bank rates to fill gaps, and a rate you type takes precedence.
Do I need to migrate off QuickBooks Online to use Fynease?
No. Fynease extends QuickBooks Online rather than replacing it. It connects through OAuth, reads your data, applies the close transformation, and writes approved adjusting entries back as journal entries. Your general ledger stays in QuickBooks Online and your existing setup is untouched.
What does Balance Sheet sign-off involve?
Every Balance Sheet account is analyzed against source data within the close workflow, with treatment matched to account type: AR and AP tie to aging sub-ledgers, tax accounts roll forward by agency, bank accounts tie to cleared balances. Sign-off runs in three stages, Prepared, Reviewed and Signed, each timestamped and attributed to a user. Accounts with no movement carry forward automatically.
What happens next

The close locks.
The briefing is ready.

Automate makes the books right. Intelligence, included in every plan, explains what they say, using the same reconciled data. There is no second assembly step, no export, and no re-keying into a reporting tool.

Five operating lanes (revenue, gross margin, operating expenses, EBITDA, and cash and runway), each answering what happened, why it happened, what happens next, and what management can do about it. Every figure traces to the schedules and adjusting entries this page describes. See the briefing →

Running closes for several clients? How Fynease works for a practice → Running your own company's close? How Fynease works for controllers and CFOs →

The close you rebuild every month.
Automated.

Configure your transformation logic once. Fynease runs a clean, audit-ready close every month and posts the approved adjusting entries back to QuickBooks Online, automatically for confirmed schedules if you choose.

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