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Prepaid expenses and deferred revenue

Describes Fynease as of September 2026

Prepaid expenses and deferred revenue each have their own tab in Schedules. Both work the same way.

Found in the ledger, confirmed by you

Fynease scans the ledger and queues candidates with the evidence for each. Nothing is booked until you confirm it with Schedule, one at a time or with Schedule all ready. What Fynease suggests fills editable fields; you confirm them.

The month Fynease takes over

Each schedule type has a month Fynease takes over from. Activity before it stays as the bookkeeper left it.
For an item already partly expensed or recognized, Fynease spreads what remains (the total less the amount already booked) from the handoff month to the end of the coverage period.
A schedule type you do not use can be switched off for a company. Nothing is deleted; Fynease stops looking.

How amounts are recognized

Monthly (an equal amount per month), daily (in proportion to the days covered), or manual (you enter each month's amount). Items can also be imported from a CSV template; deferred revenue accepts negative rows for refunds and cancellations, and rows already on the books are skipped and reported, never imported twice.

Every account reconciled

For each account, the balance equals what is scheduled, plus what is queued, plus what is excluded, plus the difference. An account is reconciled only when the difference is within $0.50. A note never changes that; the difference is closed by scheduling an item, queuing it, or recording an exclusion that carries its own amount.

Posting

Journals are booked in Fynease's record, which cannot be edited: a correction is a reversal.
They are sent to QuickBooks Online with Send in Schedules or from the Close Workbench; entries already in QuickBooks are skipped.
If you choose, confirmed schedules are booked automatically on the last day of each month. Newly found items always wait for you, and sending to QuickBooks Online stays a separate step.

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